Fewer Vendors, More Tools.
A lean rebuild deleted four vendor contracts and replaced them with internal tools the team actually uses.
What was broken before.
An international human-rights charity was running four vendor contracts concurrently, none of which fully fit the workflow. Consultants billed $200/hr just to update text on a page. Enterprise features were paid for and ignored because the team had no use for them. The platforms were heavy enough that staff quietly reverted to paper for the parts of the job that actually mattered. The result: high spend, low usage, and the most important workflows running off photocopies in a filing cabinet while the digital stack collected invoices.
The system.
A full audit of the stack first: every contract, every feature in active use, every workflow the team actually relied on. Anything redundant got cut. Anything mission-critical got rebuilt internally as a focused tool that does one job and loads instantly. No enterprise platform pretending to be five products. No consultant bottleneck for routine edits. The internal tools are owned by the charity, hosted on infrastructure they control, and editable without an external invoice. Where a vendor was genuinely the right answer, it stayed. Where it was not, the workflow moved in-house and the contract was deleted.
The outcome.
$100k+ USD saved per year in deleted vendor spend and consulting fees. 4 vendor contracts cancelled. The internal tools are rated "instant" by the team, which is the only adoption metric that actually matters. Paper workflows came back into the digital stack because the digital stack was finally fast enough to use. Still operating as of April 2026, with the charity maintaining the internal tools directly.
“4 vendor contracts deleted, $100k+ USD saved per year, internal tools rated "instant" by staff, as of April 2026.”
Want one of these?
Book a free audit and I will tell you which of your vendors are paying for themselves and which ones you can cut.